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Contributed on December 2, 2015

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Changing Organizations Without Changing People

Blog: Form Follows Function

Prof Bo Molander once pointed out to me and the other students in the class that when you try to change people, you go up against billions of years of evolution, “good luck with that” and when you try to change groups, you go up against millions of years of evolutions, “good luck with that too”. The only thing you can hope to change is the organization.

Greger Wikstrand and I have been carrying on a discussion about architecture, innovation, and organizations as systems. Here’s the background so far:

1. “We Deliver Decisions (Who Needs Architects?)” – I discussed how the practice of software architecture involved decision-making. It combines analysis with the need for situational awareness to deal with the emergent factors and avoiding cognitive biases.
2. “Serendipity with Woody Zuill” – Greger pointed me to a short video of him and Woody Zuill discussing serendipity in software development.
3. “Fixing IT – Too Big to Succeed?” – Woody’s comments in the video re: the stifling effects of bureaucracy in IT inspired me to discuss the need for embedded IT to address those effects and to promote better customer-centricity than what’s normal for project-oriented IT shops.
4. “Serendipity and successful innovation” – Greger’s post pointed out that structure is insufficient to promote innovation, organizations must be prepared to recognize and respond to opportunities and that innovation must be able to scale.
5. “Inflection Points and the Ingredients of Innovation” – I expanded on Greger’s post, using WWI as an example of a time where innovation yielded uneven results because effective innovation requires technology, understanding of how to employ it, and an organizational structure that allows it to be used well.
6. “Social innovation and tech go hand-in-hand” – Greger continued with the same theme, the social and technological aspects of innovation.
7. “Organizations and Innovation – Swim or Die!” – I discussed the ongoing need of organizations to adapt to their changing contexts or risk “death”.
8. “Innovation – Resistance is Futile” – Continuing on in the same vein, Greger points out that resistance to change is futile (though probably inevitable). This post contained the wonderful quote above.

What an intriguing statement: you can’t change the behavior of individual people; you can’t change the behavior of groups; you have to change the behavior of the organization. What?

The rest of the paragraph sheds some light:

It is the same with my sheep, I do not try to change them as individuals or as a flock but by managing their access to shelter, food and water and by managing onboarding and offboarding of individual sheep in the flock I do manage the whole organization according to my goals.

Rather than changing the nature of sheep, individually or as a group, Greger uses his knowledge of their nature to structure things so that compliance is the natural outcome. Changing their nature, assuming it’s even possible, would take millions of years. Working with the grain of their nature is considerably easier. Military organizations have recognized this since ancient times, using individual and group characteristics to promote unit cohesion.

In the post “Locking Down the Prisoners: Control, Conflict and Compliance for Organizations”, I noted something similar. You get a lot more compliance when you make it easier to comply. Conversely, making it difficult for someone to do their job well is an excellent way to kill both motivation and effectiveness. I’ve used the quote from Tom Graves before, but it bears repeating: “…things work better when they work together, on purpose”.

Matt Ballantine, in his post “Best Practice versus Good Ideas”, showed how an organization promoted innovation. Rather than imposing “best practices”, which depending on context might not actually be “best”, the company promoted learning and sharing. Because these behaviors were rewarded, people engaged in them and innovation was fostered. Both the organization and the people that made it up benefited.

Congruence between what is said and what is done is critical. I’ve seen it said that changing culture is hard. Changing culture is impossible if you claim to value one thing but your actions demonstrate that you really don’t.