What is a week schedule template, and why is it important?
Blog: Monday Project Management Blog
Weekly scheduling is a tricky skill to master. To do it well, you need oversight of all your tasks and main priorities. And when you’re working on multiple projects at the same time, it’s a lot to wrap your head around. Fortunately, there is a way to make this entire process easier.
With a week schedule template, you can visualize your entire weekly workload. You can see all of your outstanding tasks, when they’re due, and how long they’ll take to complete.
In this article, we’ll show you some examples of a weekly schedule template, how to use it effectively, and how using monday.com’s customizable weekly schedule template can make your life easier.
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What is a week schedule template?
A week schedule template is an efficient way to plan, manage, and execute your weekly tasks. When used correctly, it can help you be more productive. It does this by allocating your time efficiently.
Weekly planning helps you maximize your time. You can be sure that you’re using time effectively by completing the right tasks at the right time.
Without planning, you’ll lack the direction you need to get things done as quickly as possible. Not to mention, you’ll waste time figuring out what needs to happen instead of getting things done.
We’ll look at some of these in more detail later.
Why use a week schedule template?
Other than managing your time efficiently, are there any other benefits of using a weekly schedule template? In short, yes.
With a weekly schedule template, you can:
- Visualize an entire week’s worth of work in 1 location: With weekly calendars, you can see everything that needs to happen that week in a central location. You don’t have to flick back and forth between different platforms, making it easier for you to track progress and make sure you’re keeping on schedule.
- Make sure you can do everything you need: Part of the planning process involves reviewing your capacity. Do you have the time and resources to get everything done? If you don’t, you can review this beforehand and make the necessary changes.
- Easily chop and change your schedule: When using a weekly calendar template, you can easily make changes to your schedule — especially if you’re using an intuitive platform like monday.com.
- Share your schedule with your team and vice versa: You can easily share your weekly plans so colleagues can see what you’re working on and when the work is taking place. It creates transparency between you and your team, allowing them to better understand how your time is being spent and when it’s best to contact you if they need anything.
What are some examples of week schedule templates?
Now that we know what a week schedule template is and why it’s helpful, let’s take a look at some of the most common weekly schedule templates.
Week schedule template
This simple template allows teams to plan their weekly workload. It’s ideal for teams that want to visualize an entire week’s worth of work in 1 location.
The structure of the template varies depending on the platform you use to create it and what your set goals are for that week. However, most will always include the following:
- The start date of the week
- All days of the week
- Task lists
- Deadlines
- Weekly goals
Workweek schedule template
Unlike the classic weekly schedule, the workweek schedule focuses solely on working days.
Here’s an example of a template that outlines the schedule for a Monday to Friday workweek:
Using this template, teams can make sure that they maximize their time during work hours.
Week schedule template with time segments
A weekly schedule with time segments is an extension of the classic weekly schedule. In addition to the daily breakdown, it also features time segments so you can see exactly when to start and finish specific tasks.
The time segments can vary depending on the template. For example, it could be split into 30-minute intervals or every hour. If you use a template with customizations — like monday.com — you can choose whichever time interval suits you best.
Biweekly schedule template
A biweekly template displays 2 weeks’ worth of work in 1 schedule. It essentially combines 2 weekly schedule templates into 1 location.
Using this template, teams have a wider oversight of their upcoming tasks. However, it can be harder to manage as you have more tasks and deadlines to take into account at the same time.
Employee weekly schedule template
The employee schedule template outlines the different employee shifts that are happening in the coming week.
It’s helpful for managing capacity, planning work shifts, organizing working hours, and overseeing labor costs.
monday.com’s week schedule template
If you’re looking for a week schedule template that’s intuitive, easy to use, and customizable, look no further. monday.com’s week schedule template is perfect for teams that want to jump straight in and plan their week.
[Image of monday.com’s week schedule template]
As a Work OS, monday.com manages your entire workflow. You can organize your schedule, collaborate on projects, and even integrate third-party tools into our interface.
With our weekly schedule template, your upcoming week will be organized as efficiently as possible. Using our customizable features — including adding columns and status labels — you can create a schedule that’s perfect for what you need.
And when your schedule is finished, you can easily share it with other users — both internally and externally. If clients or key stakeholders need to see your schedule, it’s easy to give them access.
Get your scheduling up and running in a matter of minutes with monday.com. Simply sign up — you can start for free — choose the weekly schedule template, and you’ll be on your way to a well-organized week.
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Related templates
Are you looking for something similar to a week schedule template? Take a look at these related templates.
Weekly to-do list template
A weekly to-do list template helps teams keep on top of their weekly tasks.
The structure of a weekly to-do list template is very similar to the week schedule template. Take a look at monday.com’s weekly to-do list template to see for yourself.
Daily scheduler template
A daily scheduler template — or daily task tracker — provides more clarity on day-to-day tasks than the weekly schedule. It allows you to focus your efforts on what needs to be done that day and not get distracted by future tasks.
Employee schedule template
An employee schedule template is used by team leaders or project managers. It offers a clear oversight of employee schedules and workloads.
The template can be created for different time frames depending on what the manager needs to see. For example, it could be a weekly shift scheduler or a monthly employee schedule.
Class schedule template
A class schedule helps students track and manage their academic schedules. This includes class times, assignments, and deadlines.
It can also be used by educational staff to manage their timetable and keep track of administrative tasks.
Class schedule templates often come in a variety of formats. Ultimately, the right format will depend on the student or teacher using the template. Take a look at our selection of education templates to see what’s available.
Project schedule template
A project schedule template allows you to efficiently plan your project, allocate resources, and delegate tasks. This construction management template is a perfect example:
In this template, you can see what tasks are needed, when they’re due, and who’s responsible.
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FAQs about a week schedule template
Find out the answers to some of the most commonly-asked questions about weekly schedule templates.
How do I create a weekly schedule template?
Creating a weekly schedule template varies depending on the software you’re using.
If you opt for Excel or Word, you can create a blank weekly planner from scratch. But bear in mind that these platforms aren’t quite as intuitive as online software, so it might take a little longer to get things off the ground.
If you use a Work OS like monday.com, you don’t need to create the template. It’s ready for you to use, and you can customize it to suit your requirements.
How do I make a daily schedule?
Making a daily schedule varies from person to person. It depends on what deadlines you have, how you need to prioritize your tasks, and what software you’re using to create the schedule.
Head to this article to find out more about how to use a daily planner to stay organized.
Does Excel have a weekly planner template?
No, Excel doesn’t have a weekly planner template. If you want to use a weekly schedule template in Excel, you can download monday.com’s printable week template.
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Do you already have a weekly planner in Excel that you want to use on monday.com? No problem — import your spreadsheet into our platform with a few simple clicks.
Does Google have a weekly calendar template?
Google does have some existing calendar templates that can be used in Google Docs or Sheets. Head to Drive, select a new document or spreadsheet and choose one of their printable weekly planner templates.
If you choose to use one of these templates, remember that the functionality of the templates is limited. Unlike monday.com’s templates, Google’s templates won’t integrate with your workflow or allow you to collaborate in the same way.
For example, users in monday.com can upload files directly into their weekly schedule template. You can assign tasks, track progress, and integrate other platforms. With Google Docs and Google Sheets, you won’t get these collaborative features.
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