Blog Posts Process Analysis

Project Selection Process S110

Blog: Biz-Performance, David Brown

S110 – Short List for ITT

SIIPS Selection Processes (S).png


S110 - Short List for ITT.pngIdentify final list of vendors to receive the ITT.


Finalise and confirm the list of vendors who will receive the Invitation to Tender (ITT).  The list should be agreed by the client organisation.  The vendors should be contacted to ensure that they are interested in receiving the invitation and are in a position to respond.


This process is normal practice.


Prerequisites (Finish-Finish):
  • long lists (S030)
  • advertising (S020) – (if applicable)
  • pre-qualification (S050) – (if applicable)
Dependent procedures (Finish-Start):
  • issue of Invitation to Tender (ITT) – (S080)


  • list of vendors identified in previous processes


  • Final details of vendors to receive the Invitation to Tender (ITT)


  • (none)


By this stage in the selection process there will normally be a defined list of vendors who are suitable to receive the Invitation to Tender (ITT).  The project team should check that the list is appropriate and that the vendors are interested in responding.
The following tasks might be appropriate:

  • Check that an appropriate number of vendors has been achieved.  If not, apply some of the techniques listed in the earlier processes to attempt to reduce (or increase) the number of candidates accordingly.
  • Check that all the vendors are interested in the opportunity and are apparently capable of meeting the organisation’s needs.  This is normally best achieved by a direct telephone conversation with a representative of the vendor.
  • Obtain the basic details necessary to submit the Invitation to Tender (ITT), for example, the name and full address to send the documentation to at the vendor organisation.
  • Finalise the list and gain agreement from the client organisation.

Leave a Comment

Get the BPI Web Feed

Using the HTML code below, you can display this Business Process Incubator page content with the current filter and sorting inside your web site for FREE.

Copy/Paste this code in your website html code:

<iframe src="" frameborder="0" scrolling="auto" width="100%" height="700">

Customizing your BPI Web Feed

You can click on the Get the BPI Web Feed link on any of our page to create the best possible feed for your site. Here are a few tips to customize your BPI Web Feed.

Customizing the Content Filter
On any page, you can add filter criteria using the MORE FILTERS interface:

Customizing the Content Filter

Customizing the Content Sorting
Clicking on the sorting options will also change the way your BPI Web Feed will be ordered on your site:

Get the BPI Web Feed

Some integration examples