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Free project update template makes reporting simple

Blog: Monday Project Management Blog


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A project update template helps simplify reporting by providing a foundation for clear, effective reports. Key stakeholders in a project, from clients and sponsors to coworkers and team leaders, need regular updates on the health of a project they’re invested in. When you can accurately capture the current status of a project, you’ll keep everyone on the same page and increase stakeholder satisfaction.

Learn more about the benefits of project update templates in this article. We’ll also share a project update template you can use with’s Work OS to make the reporting process simpler so you can focus more time on the project itself.

Get the template

What is a project update template?

A project update template — or project status report template — helps you capture the status of a project, including current health, progress, and future projections. This information is visually presented in simple terms, so all project stakeholders, including clients, sponsors, team leaders, and coworkers, can easily understand it.

A project update template makes creating visual reports simple, so stakeholders can stay up to date on the current health and progress of projects

Why use project update templates?

A project update template can:

You can also increase the benefits of using project update templates by customizing them to suit your needs.

What are some examples of project update templates?

You can customize project update templates to highlight specific objectives or provide a comprehensive overview of the project. In addition, you can use status reports, risk reports, and cost and benefit analyses to give stakeholders a more in-depth understanding of the project.

Status reports

Status reports summarize essential parts of your project and present it as an overview for stakeholders in status meetings at regular intervals, usually every month or quarter. For example, your project’s weekly status report might include updates on budget usage, new issues or roadblocks, noteworthy accomplishments, and upcoming deliverables. You may also want to include deliverables from the last reporting period and compare them to the current one, so stakeholders have an idea of long-term project progress.

Cost and benefit analysis reports

Cost and benefit analysis reports help determine the financial health of a project and visually present it to clients, sponsors, team leaders, or coworkers. These reports can help you and your investors make better-informed decisions by demonstrating the actual return on investment (ROI) and financial risks of any project — such as whether it falls outside of project budget. Besides an overview, you can break down cost and benefit analysis reports into sections like marketing, production, or sales. Specific analysis reports can help determine if any part of a project isn’t working so you can allocate valuable resources to a better-performing project sector.

Risk reports

Risk reports can:

You usually present risk reports to the CEO or owner of a company. However, you can also deliver them to the committee board, clients, or high-ranking investors.

Daily or weekly updates

Daily or weekly project updates are a simple, efficient way to ensure everyone is on the same page. When investors, team leaders, and coworkers have regular, short-term updates, your project has the best opportunity to thrive. Team leaders will have the information to address issues as they arise, while investors are kept satisfied.

Pairing a template with a solution that supports collaboration and communication can help you keep everyone in the loop about your project. Strong collaboration tools also help you manage other parts of a project

Get started’s project update template

Pasted image 0’s project update template provides a framework for document standardization. Once you implement easier, faster standardized reporting, you can further increase project management efficiency with’s Work OS by:

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Our project update template supports these functions by providing a clear, standardized reporting format that takes the guesswork out of what stakeholders most want to know. Other templates make project management easier, so let’s explore a few additional options that can help you increase company efficiency.

Get the template

Related templates to project update templates

A project update template helps standardize reporting and increase efficiency. Other templates can help streamline processes for additional project management aspects.

Project management plan template

Our project management plan template provides a powerful, customizable framework to develop your project. You can add action items, reorder them based on priority, and assign a team member to each item. Once the project planning phase is complete, this template grows with your project by allowing you to monitor progress in real-time.

Project tracker template

Our project tracker template is ideal for teams or individuals who want to make project tracking processes better. With this template, you can:

Templates can provide a framework for almost any document. They can also help you standardize procedures to know precisely what to include. But in case you still have any questions about the project update template, we’ve compiled a few FAQs to help.

FAQs about project update templates

How do you write a project update?

To write a project update, you should:

How do I deliver a project update?

There are many ways to deliver a project update, with each organization or team leader having a preferred delivery method. Common ways to provide a project update include email, a designated work platform, over the phone, or in person. Try to define how to deliver updates and status reports during the planning phase of your project to decrease confusion or uncertainty later on.

What should you include in a project update presentation?

Generally, project update presentations should be brief and include time at the end for answering stakeholders’ questions. You can effectively present a project update using five slides, including:

Standardize reporting with’s project update template

A project update template increases efficiency by standardizing reporting. Customize the template to suit the needs of your organization or individual projects.

Project managers are using’s project update template to standardize reporting across your project portfolio and keep all stakeholders on the same page. Are you ready to increase efficiency by streamlining the project updating process?


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