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What is a Project Management Information System?

Blog: Monday Project Management Blog

Any time spent searching for information you need to complete a project is time wasted.

Scrolling through long email threads or sifting through tools or documents to find data is tedious and slows the entire project down.

There’s an endless amount of communication that needs to happen as a project progresses. If you can’t make sense of it, you’re not going to get anywhere fast.

It’s estimated that 41% of companies that don’t rely on a PM operational or organizational system don’t complete their projects on time.

Using a project management information system is one way to make sure you’re hitting your deadlines and not wasting company cheddar. In this article, we’ll talk about what they are, how they work, and how to get started with one today.

What is a project management information system?

A project management information system (PMIS solution) is a way to organize how a project manager gives and receives project information and data over the course of a project.

According to the Project Management Book of Knowledge (PMBOK):

“A PMIS is an information system consisting of the tools and techniques used to gather, integrate, and disseminate the outputs of project management processes.”

Basically, it’s a centralized storage hub for all your essential project info.

PMBOK also states that a PMIS collects information from several places, including external tools your team is already using.

In fact, the ability to integrate with multiple tools is one of the biggest advantages of an online solution.

Modern, cloud-based PMIS software can store and process documents, links, notifications, emails, designs, written content, team messages, lines of code, and other project-based information and distribute it automatically and without mistakes.

For instance, here’s a snapshot of’s notification search function — enabling PMs and their teams to quickly search and find relevant information sent to them: notification search

This is, of course, just one tiny element of’s project management information system, but we’ll dive into that in a minute.

What are the essential features of project management information systems?

A good project management information system keeps track of everything from a project’s scope; project plan; project schedule; costs; time, quality, and risk management; procurement; and relevant stakeholders.

To do so, it needs to collect a lot of data and information from several different places, process it all, and communicate it.

It must be easily retrieved, searched, and categorized. System users must also be able to easily share and analyze both how they see fit.

For that, you’ll need these core features in a project management information system:

For example, that last one should look something like this in your PMIS:

board views

With all of these features in place, you’ll be able to rely on your project management information system for support throughout the entire project life cycle, and accurately plan future projects with greater detail.

By the way, you probably won’t be surprised to hear that has all of these features and more.

Get started with

How do project management information systems work throughout the project life cycle?

A good project management tool becomes part of the life blood of a team — they’re with you from initiation to close, and are the backbone of planning new projects as they come down the line.

A PMIS is no different — here’s how they work for you in each stage of the project management life cycle.

Basically, you can use your project management information system for almost all aspects of project management, keeping you organized and reducing team frustration due to miscommunication and duplicate work.

Try as your project management information system

There are a lot of different types of PMIS software out there.

Some just simply collect files. Most of them support scheduling, approvals, and the collection and distribution of data. Automated data and reporting sweetens the deal for the right PMIS for your team.

In our not so humble opinion, is the best project management information system out there. We offer all of the above, while also allowing your team to reach project success.

We process, store, analyze, and communicate data by integrating with the tools you already use — Slack, MailChimp, GitHub, Excel, Harvest, Dropbox and so many others — so that all information is collected and displayed in one place.project management information system integrations

Adding data to a dashboard from a new tool is easy too. Select from a list of interactions directly from the dashboard where you’re working. integrations dashboard PMIS project management information system

Once connected, auto populates the data from that new tool directly into your dashboard as a new column. auto populates the data

This leads into one of the features we think makes stand out from the rest.

That data and information can be displayed in multiple views— a table, a Kanban board, a Gantt chart, a timeline, and so much more.

Here’s an example of how the dashboard changes as you toggle to different views:

project management information system multiple views gantt kanban table

And you never have to start from scratch. We have hundreds of pre-made, customizable workflow templates, and you can easily duplicate templates from past projects.

Here’s an example:

project management information system project plan customizeable templates

Minimize project lags due to small things like human error by automating notifications and workflows as much as possible.

project management information system automation notification updates

With all of these basic features to lay the groundwork for your team, you’re bound to see smoother sailing the next time you and your team embark on your next challenge.

Final thoughts offers so much more than just a project management information system.

We help your project team achieve success through the organization and management of any task, project documents, procedures, and more through a streamlined and automated system.

If you’re looking for a solution to your project management needs that transcends the project management information system, organizes your time, and is incredibly easy to use, consider

Get started

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