If your company has been around for a while, chances are you’ve collected a ton of data: communications, documents, records, and more. Over time, it gets harder (and more expensive) to store, manage, and keep track of all that information in a secure & compliant way. And let’s be honest, most of it isn’t being modified, leveraged for collaboration, approved, or simply used as part of a workflow.

So what can you do about it? That’s where active archiving comes in. It’s a smart, simple way to clean up & optimize your digital content without losing anything important. With OpenText™ Documentum™ Content Management and OpenText™ Information Archive, you can move “business complete” data & content into a secure, organized archive that frees up space, reduces risk, and helps your team work faster.

Here are the top 5 reasons active archiving should be your next move:

1. Clean up without losing anything
Think of active archiving like spring cleaning for your digital world. You move files that have been approved and all workflows related to it finalized to a safe & still accessible space, without added risk. With tools like OpenText Documentum CM and OpenText Information Archive, your files are still accessible but don’t clog up your daily systems & processes.

2. Reduce storage footprints fast
Less active data in your main systems means fewer storage and backup costs. Archiving lets you shut down legacy systems & control increasing environments to avoid expensive upgrades. OpenText Information Archive is built to store “business complete” data & content securely and cost-effectively.

3. Speed up backups and upgrades
Big piles of data that are not getting modified slow everything down—from backups to restores to system upgrades. With OpenText Documentum CM and OpenText Information Archive, you keep only active content in your core system, making things run faster and smoother while keeping all data readily accessible.

4. Stay compliant without the stress
Data regulations require you to keep final versions of content for years, but that doesn’t mean they have to clog up your systems. OpenText’s archiving tools keep these records safe, unchangeable, and audit-ready for optimum governance.

5. Make your teams more efficient
By clearing out the clutter, your teams can find what they need faster & make the core system more performant. With archived content still searchable through OpenText Documentum CM Smart View, there’s no need to learn a new system.

What kind of content should you archive?

Only archive “business complete” content—final versions that don’t change but must stay secure. Leave “business active” content in your main system, like documents still in workflows or being edited.

How does it work?

1. Define what’s ready for archiving
2. Schedule archive jobs (automated or manual)
3. Send files to OpenText Information Archive
4. Validate for compliance, if needed
5. Clean up your OpenText Documentum CM system
6. Keep working faster with a leaner system

Need help getting started?

You’re not alone. OpenText offers support through their Archive Specialists, who can:

• Help you decide what to archive
• Set up your first archive job
• Automate future archiving
• Keep you compliant with data policies
• Guide you through system clean-up

The bottom line

Digital clutter doesn’t have to be your reality. Active archiving with OpenText Documentum CM and OpenText Information Archive helps you organize your content, protect what matters, and keep your business running smoothly, all without losing anything important.

Ready to clean up your content the smart way?

OpenText Documentum CM and OpenText Information Archive have your back.    

The post Top 5 reasons active archiving should be your next move appeared first on OpenText Blogs.