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The 10 Best Workflow Apps Your Team Needs Today

Blog: The Process Street Blog

best workflow appsWorking efficiently can be an uphill battle, especially for larger teams. Luckily, the right workflow app has the ability to make your life a whole lot easier.

Each team needs a well-structured workflow to stick to when it comes to conducting daily tasks and all that other good stuff that keeps the engine of your company running.

The right workflow app allows your team to streamline their processes and improve the efficiency of daily recurring work. However, finding the right workflow management platform to meet the specific needs of your team can be complicated due to the number of products available on the market.

That’s why we at Process Street have compiled this list of the best workflow apps on the market right now, to help you understand what’s on offer & make the best decision.

Let’s dive in!

What should you look for when selecting a workflow app?

Your workflow automation tool should manage your workflows the way you want. Don’t overlook the value of creating custom workflows, either.

These tools should make task management effortless. Additionally, you want a workflow software that can define and move tasks into relevant workflow stages. Workflow stage creation is also useful, as tasks can be defined and correctly allocated to their rightful stage in the process.

Here are a few more workflow management features that you should take into consideration before settling on a product:

The 10 best workflow apps according to Process Street

The best workflow management platform, at its core, is equipped with a robust set of features to create, perform, and monitor tasks. To take the title of ‘the best,’ this workflow app needs to be more than a mediocre to-do list. It should support and automate the complete ecosystem of your organization’s management to develop efficient and optimized workflows.

1. Process Street

process street workflow completion

Best for: Those looking for a robust no-code modern process management and knowledge base software.


You can try out a free trial of our Pro plan here.

Pro ($25 per user per month):

Enterprise (custom pricing):

Click here to see the full details of our pricing plans.


Process Street is a powerful, yet easy-to-use, workflow app helping teams manage recurring tasks. The beauty behind Process Street’s software is that it works for any team and in any given environment. Its powerful automation capabilities put this workflow app on the map, and help teams work more efficiently, saving time and money.

Pages offers free knowledge documentation for all users, which is an especially useful step to creating effective organization workflows. Process Street’s workflows allow users to construct well-thought-out process management documentation. Combining Pages and workflows together helps managers achieve operational excellence.

2. Zapier

Workflow app Zapier

Best for: Those looking to automate whatever is slowing their team down.


Free for each user:

Starter ($19.99 per month billed annually or $29.99 each month):

Professional ($49 per month billed annually or $73.50 each month):

Team ($299 per month billed annually or $448.50 each month)

Company ($599 per month billed annually or $898.50 each month):

Find out more about Zapier’s pricing plan here!


Its lean, yet capable, dashboard is what sets Zapier apart from other workflow apps. This software empowers teams to manage their apps and zaps effortlessly, and can be easily integrated with Process Street. In providing companies with these capabilities, Zapier allows team members to do the work that they do best, and leave the rest for its automation functionality.

3. SweetProcess

SweetProcess screenshot

Best for: Those looking for basic standard operating procedures (SOPs) documentation.


Find out more about SweetProcess’ pricing plan here!


This workflow app is built to make it easy for users to document their SOPs (standard operating procedures). SweetProcess is also well-liked for effortless shareability. It works well for mostly smaller-sized companies, but can be used in any environment.

4. ProcessPlan

ProcessPlan screenshot

Best for: Smaller-sized teams with little need for integration or automation.


Simple Plan ($19/user per month billing annually or $24/user per month):

Find out more about ProcessPlan’s pricing plan here!


Getting started with a workflow management tool can be daunting. However, ProcessPlan makes it relatively easy to hit the ground running with its simple design. It’s equipped to help digitally manage company processes while including automation to eliminate human error.

5. Trainual

Workflow app Trainual

Best for: Those looking to develop a centralized system for their training modules.


Find out more about Trainual’s pricing plan here!


Serving various industry verticals and empowering teams to automate onboarding and training processes, Trainual is a suitable workflow app for many companies. It’s well-liked for constructing a centralized system dedicated to training modules, and also offers nifty customization features.

6. Google Sheets

Google Sheets screenshot

Best for: Those looking to collaborate and create in real-time.

Price (Google Sheets included when selecting a Google Workspace plan):

Find out more about Google Workspace’s pricing plan here!


Google is home to amazing and innovative tools that can truly enhance your company’s project management systems. Google Sheets is part of this, allowing teams to create and format spreadsheets while offering decent collaboration features as well. However, one weak point in this workflow app’s design is it doesn’t offer much adaptability when scaling a company or when team members leave.

7. ProWorkFlow

Workflow app ProWorkFlow

Best for: Looking to include time management features into their company processes.


Find out more about ProWorkFlow’s pricing plan here!


ProWorkFlow’s primary focus is on control and visibility, which means it’s more on the basic side. Yet, it’s still an excellent asset to any team. It provides teams with a rapid overview of future, finished, and active work. You also have access to timesheets, one-click replies, and drag-and-drop interface for improved control over projects and tasks.


workflow apps screenshot

Best for: No-code modern process management and knowledge base software.


Free plan:

Personal ($9.99/month):

Professional ($19.99):

Startup ($39/month):

Growth ($79/month):

Business ($159/month):

Find out more about’s pricing plan here!


With its ability to create multi-step workflows and one-to-one integrations between various apps, you have a powerful workflow app on your hands. is a great addition for teams looking to communicate and collaborate while customizing workflows that best fit their needs.

9. Intervals

Workflow app Intervals

Best for: Those looking to track their time and get work done more efficiently.


Find out more about Intervals’ pricing plan here!


When using Intervals, project managers are assured that their employees are on the same page. Intervals empowers users to create invoices, approve timesheets, and track project progress. You also have access to a pretty impressive support system, if you run into any trouble while using the software. It’s a great tool for time tracking and management, but you might want to consider a more fully featured workflow app to better enhance your project management processes.

10. Gravity Flow

Workflow app Gravity Flow

Best for: Those looking to enhance their reporting capabilities while managing their projects.


Find out more about Gravity Flow’s pricing plan here!


Gravity Flow is well-liked for its easy-to-use form builder. This, along with its effortless information transfer from workflows to your marketing tools, make it ideal for leveraging existing marketing. It’s used as a WordPress plug-in allowing users to construct lead generation and contact forms, making it a great option for online teams and businesses focusing on driving visitors online.

What benefits can workflow management software provide you?

workflow management software benefits

Repetitive tasks cost companies more than $5 trillion globally each year. That means using a workflow app can help you reduce costs by streamlining recurring tasks.

In a survey conducted by DJS Research, it was found that office workers spend approximately 69 days every year performing recurring admin tasks accounting for this $5 trillion. Not only does this reduce productivity, but it was also found to decrease job satisfaction.

By implementing workflow apps, you can:

Start making the most of your workflow management system today!

A workflow app holds the potential to help make your company’s project management a whole lot easier. However, like with most tools, some of them are more effective than others. That’s why you should be searching for the best.

By the best, I mean a workflow app that is designed with robust features, allowing you to create, perform, and monitor tasks. When using this workflow app, its software should be empowering your teams to develop efficient and optimized workflows.

Process Street prides itself on offering exactly that and more!

With its no-code functionality, Approvals, integrations, conditional logic, and various other features, you’re empowered to effortlessly create workflows, streamline your processes, immediately adapt to your team’s needs, and integrate with more than 1000 apps for easy automation, saving you time and reducing human error.

Create your free Process Street account now!

What feature do you value most in a workflow app? Let us know in the comments below.

The post Blog first appeared on Process Street | Checklist, Workflow and SOP Software.

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