Blog Posts Process Management

Task boards: what they are and how to master them

Blog: Monday Project Management Blog

One of the biggest mistakes people make in project management is assuming that it all comes down to hard work.

Hard work is great, but if that work isn’t harnessed, prioritized, and organized with a specific goal in mind, all that effort can go to waste.

This is why you should be using task boards to quickly get a complicated, multifaceted project on track. And if you use it correctly, your hard work will result in a job well done.

Here’s everything you’ll need to know about task boards.

Get started with

What is a task board?

A task board is defined as any visual aid (or “board”), digital, physical board or not, designed to keep tabs on a project.

Now for the who, where, and why:

But it’s how well you manage a task board that will determine your success.

What is an Agile task board?

Agile refers to project management that divides big tasks into smaller, bite-sized increments. It’s “agile” because team members can pop in and out, fitting in one puzzle piece at a time. Agile planning defines which items are done in each sprint, and creates a repeatable process, to help teams learn how much they can achieve.

One study found that Agile projects are 28% more effective.

You can easily incorporate agile strategies into your project management systems. In fact, we’re here to help you for every step of the way!

Mastering the art of the Scrum board

Some people call Scrum boards “information radiators.”

Just as a radiator gives out heat, a scrum board is a source of information the entire project group can gather around.

Ideally, a Scrum task board breaks a project down into several categories:

In addition, there are some essential elements that make a scrum board work well:

Get started

How should you choose a task board app?

The three points above also serve as excellent criteria for choosing a robust task board application for your business.

We’ve previously written about what separates a good task board app from the rest, but here’s a basic checklist of some of our favorite features to keep in mind when choosing a task board app:

What are the best practices for running a digital task board online?

Use frequent check-ins. A task board that isn’t up-to-date isn’t very valuable. Make a habit of updating the task board every time you carry out an action, such as approving a team member’s task.

Prioritize. It’s difficult to get something done if a team member has three different things on their plate. Remember what Mark Twain said about difficult tasks: “If it’s your job to eat a frog, it’s best to do it first thing in the morning.” Eating the frog in this context means taking on the most important, unpleasant task…and getting it out of the way through prioritization.

What should you look for in task board software?

Kanban software refers to programs that allow for real-time management of projects with full transparency for the team. Online Kanban boards are all the rage these days, so it’s not hard to find software that falls under this category.

What is hard is knowing which to choose. Here are some criteria that should help you make a selection:

Start your planning today

Dwight D. Eisenhower, a U.S. President who knew a thing or two about project management, once said: “peace-time plans are of no particular value, but peace-time planning is indispensable.”

In other words, task boards aren’t about creating the perfect plan; they’re about perfecting the art of planning.

At, we understand this and know the importance of focusing on processes, not goals. This approach creates a visual basis so you can review an entire task board at a glance. Use grids rather than hierarchies to make your entire task board more intuitive for every team member.

If you want to see how, check out why’s task boards are so different. There’s no reason to wait to create your first task board: Get started today by signing up for

Get started

The post Task boards: what they are and how to master them appeared first on Blog.

Leave a Comment

Get the BPI Web Feed

Using the HTML code below, you can display this Business Process Incubator page content with the current filter and sorting inside your web site for FREE.

Copy/Paste this code in your website html code:

<iframe src="" frameborder="0" scrolling="auto" width="100%" height="700">

Customizing your BPI Web Feed

You can click on the Get the BPI Web Feed link on any of our page to create the best possible feed for your site. Here are a few tips to customize your BPI Web Feed.

Customizing the Content Filter
On any page, you can add filter criteria using the MORE FILTERS interface:

Customizing the Content Filter

Customizing the Content Sorting
Clicking on the sorting options will also change the way your BPI Web Feed will be ordered on your site:

Get the BPI Web Feed

Some integration examples