Remote working in practice
Blog: AuraQuantic Blog
Today many
organizations are adapting their business models to put remote working into
practice and take advantage of the many benefits it offers.
This
strategy means working remotely, from home or elsewhere outside of the office
and is not to be confused with freelancing, which is a work agreement between a
company and an employee.
Not
surprisingly, not all work can be done from home. But, for working models that
do allow remote working, it is important to find a formula that enables you to
have the highest level of interaction, communication and task traceability.
However, these
factors should not be a hurdle. Currently there are numerous international companies
that use remote work strategies to contact their employees or collaborators in
other countries, and that we can take as models.
BENEFITS OF REMOTE WORKING
Teleworking is a modality that is here to stay
and one that is helping to improve company productivity.
Facilitating
teleworking directly impacts the degree of employee satisfaction and
strengthens identification with company values.
On the other hand, the teleworking modality enables companies to hire the best talent, wherever they are based.
This
comment, written by someone who has experience of teleworking, and that we can
find in other articles on the internet is very significant in this regard:
«For me, the best factors are silence and the ability to avoid interruptions when necessary. And the possibility of choosing your schedule, within reason, to balance personal life (…). Being able to live wherever you want, working for first-rate companies, is the best thing about telework itself. And you save a lot of time and money by avoiding the daily commute. ”
Before putting teleworking
into practice
Presenteeism
no longer works. Today, people need to be creative, and companies must learn to
trust their workers, because today’s technology allows for flexibility and for
employees to organize their own time.
Both the company and the worker have to do their part, and find mechanisms that allow them to keep in touch. Thus, some professionals are choosing to hold face-to-face meetings, or go to the office at least once a week. This practice helps them break the routine of always being locked between four walls and allows them to maintain contact with former office colleagues.
We cannot apply management standards from the last century if we want to attract, or retain, talented professionals. Labor relations have also changed, and trust management is becoming more important than face-to-face management.
PREPARING YOUR WORK TEAM
When
addressing the transition from work in the office to working remotely, team
leaders must be clear about the series of guidelines detailed below.
First, it
is important to clearly define the expected objectives. If necessary, weekly
meetings should be established to review the progress and results obtained.
It is
important to trust your team and give them responsibilities to involve them and
allow the team to grow.
On the
other hand, it is necessary to help generate a sense of belonging amongst all
team members. Creating a WhatsApp group to share work items, but also fun or non-work
aspects will help generate this feeling.
Where possible, it is wise to organize face-to-face meetings to discuss common issues, learn about the work that each team member is doing, and strengthen personal ties.
It is
important to define some schedules so that the rest of the team is aware of
each of their teammates’ availability. People who work with customers should
adjust their schedule as much as possible to suit the customer.
Finally, we
would like to highlight the importance of sharing the team’s achievements.
Recognition of an employee’s work should not be diminished by physical
distance.
ORGANIZATION
Today
organizations around the world are in the midst of digital transformation and
are adapting their processes to this new reality. The purpose of this
conversion is to obtain digital solutions that facilitate transactions and
communication between customers, suppliers, and the organization’s entire
environment.
As a result
of this work, many companies already have the ability to work remotely.
However, at the organizational level, it is very important to coordinate the
entire sequence of activities and generate a business process flow. At the end
of the day, we are part of a team and our work is collaborative.
Low code and remote working
in practice
A low-code tool will allow us to digitize the process and assign different tasks to be performed by people, or software such as RPA or AI.
The system automatically sends the tasks to the appropriate employees for them to complete. In the case of a document management process, the documents to be consulted or modified can be included within the task.
In
addition, with this type of tool, critical company information will always be
centralized. It can be accessed, safely, from anywhere using any type of
device: mobile, tablet, etc.
On the
other hand, we can also keep a calendar to synchronize events and send alerts
and messages. In addition, tools like AuraPortal, allow integrations with
email, calendar and video call platforms.
Finally, it’s worth highlighting that by digitizing our processes we will always have great traceability, and that the recorded data will drive continuous improvement.
FINAL CONCLUSIONS
Changing
from the daily commute to remote working involves a series of challenges for
both workers and team leaders.
Remote working
involves changing old work schedules that only take into account the hours
spent in the office and punctuality. For others, what is truly important is
work by objectives.
At first it
may be advisable to apply telework gradually, combining the daily commute with
remote work.
However,
management teams must be aware that remote working is a modality that is here
to stay.
The post Remote working in practice appeared first on AuraPortal.
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