Project Termination Process T840
Blog: Biz-Performance, David Brown
T840 – Prepare Project Completion Report
A document should be prepared and agreed listing the achievements of the project in comparison to its goals, and noting further work required or recommended.
This process involves
confirming that project termination tasks have been completed,
producing and agreeing a project completion report (reviewing the project’s accomplishments and its final status),
defining the objectives of (and producing a schedule for) a post-implementation review,
holding a project closure meeting, and
issuing a formal project closure memo or letter.
PATH PLANNING GUIDANCE
This process is normal practice.
All previous processes
QA signoff (Q180)
Dependent procedures (Finish-Finish):
Project Constitution (L010)
Definition of Business Needs and Anticipated Benefits (L020)
Prioritized Requirements Matrix (S070)
Segment Plans and tracking information
Delivered System and documentation
Outstanding issues noted in:
QA Signoff (Q180)
DETAILED DESCRIPTION OF TASKS
Confirm that Project Termination Tasks have been completed
These tasks should have been covered by the other processes in the Terminate Project path:
T900 Update Consultant Materials
T100 Identify / Confirm New Roles for All Project Staff
T810 File / Archive Materials, Correspondence
The project manager may also need to discuss specific project closure items with the project sponsor and/or steering committee.
Produce & Agree Project Completion Report
The report would typically contain the following information:
Project Closing Meeting
A formal project closing meeting should be scheduled and conducted normally with the project sponsor, steering committee and project manager as the key attendees. The meeting would typically review and sign-off the project completion report. Particular attention would be paid to recommendations concerning “next steps”.
Project Closing Letter
The Project Manager or Project Director should also produce a project completion memo or letter as formal notification that the project is complete and that the team’s responsibilities are now discharged. It may be appropriate for this letter to state explicitly who is now responsible for the support, control, management and ownership of the system. This letter would be distributed to relevant parties.
Where Consultant have been involved directly in the project, it is normal practice for the engagement partner to write to the project’s sponsor to close the work and to summarize the project’s achievements.