Project Delivery Process D896

Blog: Biz-Performance, David Brown

D896 – Conduct Final Production / Data Control Review

DEFINITION

SIIPS D896 - Conduct final production data control review.png

Confirm that the production and data control staff are prepared for the implementation of the new system. Prepare and distribute additional system documentation if necessary.

SUMMARY

The purpose of this activity is to conduct a final review with the production and data control staff focusing on:

balancing procedures
data entry procedures
run request procedures
retention rules
run parameter options
control report frequency, media, volume and distribution requirements.

PATH PLANNING GUIDANCE

Optional – may be included in the work for Decision to go Live – Process D900.

DEPENDENCIES

Prerequisites (Finish-Start):

Plan, prepare and conduct technical tuning and volume testing – Process D810
Define, plan and agree handover / cutover – Process D830
Plan and instigate phased transition to live operation and support and phasing out of Project Team support – Process D870
Prepare and instigate operators’ instructions, procedures and manual – Process D720
Implement ‘live’ client systems – hardware/software – Process D662
Implement live communications & network – Process D664
Implement ‘live’ server systems – hardware / software / database – Process D666
Set up, transport and verify live configuration – Process D668

Prerequisites (Finish-Finish):

Plan, prepare and conduct operations training – D770

Dependent procedures (Finish-Start):

Decision to go live – Process D900

RECEIVABLES

(none)

DELIVERABLES

Production / Data Control Final Review

TOOLS

(none)

DETAILED DESCRIPTION OF TASKS

A final review is conducted with the production and data control staff focusing on:

balancing procedures
data entry procedures
run request procedures
retention rules
run parameter options
control report frequency, media, volume and distribution requirements.

All parties need to accept that the system is sufficiently well implemented to be sustainable during live running. This does not mean that it must be faultless. In fact, it is common for there to be many minor flaws in the operational set up and procedures at this time. The key point is that the system can be operated safely within the anticipated operational requirements and user needs.

Information sources:

operations management
system documentation and procedures
installation standards and procedures
operations manual
detailed deployment (migration) plan
operations staff system final review.

Content of the documentation may include:

agenda
presentation/review materials
results of meeting.

It would normally contain reports, procedures documents, charts, diagrams, and text.

Responsibilities:

Project Mgt	Reviews team members’ work and assists in scheduling technical support review sessions.
User Coord	Reviews team members’ work.
Tech Mgt	Participates in production and data control reviews, recommends additional procedures, activities or documentation necessary to support the production system.
Team/IR	Prepares final review and support materials, conducts system implementation review meetings with technical support staff and assembles, copies and distributes any additional technical support documentation required.