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BPMN 2.0 Tutorial and Examples

Blog: ProcessMaker Blog

This article is part of a BPMN 2.0 tutorial, including uderstanding BPMN Symbols and Diagrams.

Business Process Modeling and Notation 2.0 (BPMN 2.0) was designed to help remove the confusion from understanding process maps whether an employee or a consultant is trying to gauge the meaning. Part of the secret sauce lies within the utilization of standardized symbols.

From the viewpoint of a business analyst, visual process models help to contextualize various processes so that every relevant stakeholder can understand. In other cases, flow charts might be the visualization tool of choice. Nonetheless, in environments that use process automation, BPMN 2.0 is significant in terms of value for helping participants to understand the process without extensive technical knowledge while also enabling purposeful troubleshooting before moving onto the next steps.

The objective of BPMN 2.0 is to use modeling for improvement in efficiency and to potentially garner a competitive advantage. The diagram used shares some likenesses with a flow chart. BPMN was initially created by the Business Process Management Initiative (BPMI). Further, it offers a standard notation that does not require elaborate training to comprehend. BPMN 2.0 can also be used to ensure that XML documents can be visualized using common notation.

Breaking down BPMN 2.0

To create a BPMN 2.0 diagram, a core set of elements are used and categorized into these three major groups:

bpmn-2.0-tutorial-examplesThe swimlanes can be produced in multiples to represent every participant and their associated responsibility. Between swimlanes, you may find tasks and data. Invariably, different components of a business are never completely independent. 

BPMN 2.0 helps to illustrate the connections to convey a clear perspective of how things work and where impacts can be made. In addition, it helps to demonstrate how data and activities are combined to complete a process. So then, you have several aspects that shape the model including: 

The benefits of using BPMN 2.0

By offering a user-friendly visualization of a business process, stakeholders gain a better understanding. Moreover, the details help to ensure a common language is used that doesn’t require a technical background. So then, business analysts, participants, managers, and others can comprehend the concepts. Also, the clarity provided helps to improve implementation precision.

When should you use BPMN 2.0? Really, it can be used at any point during a project lifecycle. For instance, BPMN 2.0 can help to describe the As-Is state at the beginning of a project. After some progression, you can use BPMN 2.0 to create a To-Be model. Models created during the latter stages of a project will often also incorporate a higher level of detail. To sum it up, BPMN 2.0 can be used at any time necessary where it is critical to understand the steps needed to complete a process and which stakeholders are responsible.

Not to mention, a diagram is often much easier to understand that lengthy text and facilitates easier collaboration. Users then have an enhanced sense of perspective which can help to improve productivity, as well. For example, BPMN 2.0 can help the IT department gain a better understanding of where they fit within the broader spectrum of business priorities. 

Additionally, when stakeholders have a better understanding of the links between business processes, they can help to boost operational efficiencies while cutting down on redundancies.

Therefore, changes can be made more quickly whether it is following through a new initiative or implementing new technologies. 

BPMN 2.0 can eliminate a lot of the guesswork surrounding business decisions. Further, there is the quick knowledge transfer since BPMN 2.0 documentation is easy to decipher. Yet, BPMN 2.0 is also fluid enough to adapt to new processes, frameworks, and technologies.

The payoff can be immense

BPMN 2.0 builds on earlier iterations by allowing for increasing detail. Then, you can create a standard based on the option for continuous improvement. This additional detail may come in the form of sub-models which allow any stakeholder to determine which section of the model is most relevant to their line of responsibility within the process. The different sub-model types include:

Within the BPMN 2.0 model there are also various types of diagrams:

Dig deeper into gateway types

As you can imagine in BPMN 2.0, there are different types of gateways. Let’s take a deeper look below: 

BPMN 2.0 Modeling Principles 

It’s also important to remember that BMPN 2.0 is not a data flow diagram. 

Then, follow these key principles:

  1. Create a simple and easy-to-understand flow
  2. Utilize BPMN standards
  3. Add labeling where needed
  4. Include clear diagrams

In terms of a clear flow, this is about having a distinct start and ending to the process. You want to stay away from any potential for misinterpretation. Moreover, the direction of flow should be consistent and logical. Steer clear of crossed lines, and stick to a time sequence.

If you add an alternative scenario, make sure it is clearly understandable. Use events that are attached to tasks. If you attach an event to an activity’s boundary, it will change a normal flow into an exception flow. Create separate end events to convey when a process has been completed successfully and when it is unsuccessful.

A good practice to follow is using the BPMN 2.0 standards and guidelines:

To keep data and modeling clear, it’s crucial to define the correct scope of tasks. Use these tips to help: 

In summary 

BPMN 2.0 is the optimized business modeling notation that uses simplified graphical elements to explain various aspects of a business process. It helps to bridge the gap between design and implementation while being understandable to all end users. In the end, it’s all about simplicity.


The post BPMN 2.0 Tutorial and Examples appeared first on ProcessMaker.

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