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Automate Onboarding Federal Contractors: Your Process Checklist 

Blog: Bizagi Blog

Nothing says more to new federal
employees and contractors about your organization than their initial experience
during onboarding. Imagine this scenario…

Your new contractor is excited and the possibilities in their new role seem boundless. But then…  the first day is a mess. HR forget to tell you they were coming. There is no orientation. They don’t have a badge, and suddenly they’re put in a corner, waiting for someone to show them the ropes, give them a desk, and issue their IT. How charged up is the new resource now? Indeed, they may be calling their friends or home office and expressing doubts about the organization.

That may sound a bit extreme, but
it is certainly not uncommon. I should know: this actually happened to me once.

Make onboarding a holistic process

This kind of poor experience during
the initial onboarding of employees and contract staff usually stems from
disconnected processes and workflow. HR has their process, Contracting has
their process, IT has theirs, Facilities has theirs, security has theirs, and
well, you get the idea. The link between these processes is often the receiving
supervisor who must help the new staff negotiate the gates before they can be

But rather than the responsibility all falling on the supervisor, these departments need to be connected. Organizations should be thinking of the workflow holistically, from the moment recruitment begins until the staff settles in and starts work. Automating the process through a system that can act as a single source of information and connect all departments involved. This ensures that all steps are followed, saves time, eliminates paper and means the new staff member will be set up for success.

This is even more vital in the
federal industry, which is held to a higher standard than regular
organizations. The
world of government contracting is constantly experiencing changes in
compliance and regulations in order to work with the federal government.
need to ensure that you are adhering to employee-related regulations including Executive
Order 11246 and Walsh-Healey Public Contracts Act.

Your onboarding checklist

Establish all the steps in your onboarding
process, then you can digitally map these out into an efficient workflow to ensure
compliance and efficiency. These are all tasks that you need to include in your
process and assign to the respective departments before new staff even arrive:

Then when the big day finally
arrives, employees and employers are set up for success. But the process doesn’t
stop there. Upon arrival, new staff need to be:

Mapping these tasks within the
process on your digital platform will ensure that all departments involved have
a holistic view of the process and helps ensure all items arrive at the
critical milestones for onboarding. 

Bring Intelligent Automation to onboarding

Digitizing this process ensures
that all tasks are completed, but you can make onboarding event more efficient
for the departments involved by incorporating Intelligent Process Automation (IPA).
You can automate triggers in the process so that once one task is complete, it
prompts the next person in the chain to complete their tasks.

It’s no secret that onboarding is full of admin-heavy tasks. You can combine Bizagi with Robotic Process Automation (RPA) to extract information about new employees and automatically saving it in your central platform. This saves staff the manual tasks of re-keying information, giving them time to focus on more strategic activities, and eliminating the risk of error. Read our blog, Walk Through: Understanding Bizagi RPA Integration, for more details on how you can bring automation to your HR processes.

Bizagi and RPA

If you’d like more details on how Bizagi can help with onboarding and other HR use cases, take a look at our blog, 5 HR Process Automation Templates You Can Use Right Now

The post Automate Onboarding Federal Contractors: Your Process Checklist  appeared first on Bizagi Blog – Ideas for Delivering Digital Transformation.

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