A Guide to Business Transformation in 2023

Blog: ProcessMaker Blog

A business process transformation is a change to how your organization does business. This includes creating or improving processes within your organization and ensuring you have the right tools to support them. Business process transformation can be as simple as streamlining an existing process or as complex as completely overhauling your organization’s operations. However, regardless of the change you’re looking for, business process transformation can help improve customer experience and increase efficiency.

Some background

Business process transformation is changing, improving, and optimizing your business processes. It’s essential to understand the difference between business process transformation and digital transformation because they often need clarification as the same.

Digital transformation is about using technology to improve your customer experience by creating a better user experience through automation and personalization–but it doesn’t necessarily involve changing how you do things at work.

Business Process Management (BPM) focuses on improving efficiency within an organization by automating manual tasks, reducing costs, and speeding up time-to-market while still allowing people freedom within their roles.

What is business process transformation?

Business process transformation is a subset of business process management (BPM). It’s the use of technology to improve the efficiency and effectiveness of an organization’s business processes.

Business Process Transformation is a way to improve the efficiency and effectiveness of an organization’s business processes using technology.

Business process transformation vs. digital transformation

Business process transformation (BPT) is an umbrella term for various processes, including digital transformation. As such, it’s important to understand the difference between BPT and digital transformation before deciding which approach is best for your company.

Digital Transformation is one type of business process transformation–it’s about using technology to improve business processes and customer experience.

For instance, digital technologies like artificial intelligence (AI), machine learning, blockchain, and IoT are used in this context.

Time

Business process transformation is a long-term effort and only happens after some time. It requires the involvement of everyone in your organization and cannot be done by one person alone.

The most important thing to remember when embarking on business process transformation is that time is not a factor; what matters is that you are making measurable progress each day, week, and month as you work toward your goals.

What technologies are used for business process transformation?

The technologies used in business process transformation are as varied as the companies that use them. RPA, AI, and cloud computing are the most popular tools for transforming business processes. But how each technology is used depends on the company and its needs.

For example, suppose you’re considering using RPA to automate a manual task like customer service inquiries or payroll processing. In that case, you may need fewer human resources than if you were trying to automate a highly complex process such as calculating credit scores for lenders (which would require both humans and computers).

How business process transformation impacts your services

Business process transformation impacts services. Business-IT alignment is critical to successful service delivery, so it’s vital to understand how BPT can affect the way your organization delivers services.

Business process transformation impacts services because it helps organizations improve their ability to deliver value and create competitive advantage through enhanced productivity, efficiency, and effectiveness of processes used by all stakeholders within or between organizations (e.g., customers).

How business process transformation impacts your customers

Business process transformation impacts your customers in several ways. The first and most obvious benefit is that it improves their experience, which means they’ll be happier with the services you provide and more likely to return for more.

When you improve the customer experience, you also create better opportunities for engagement and retention–which means repeat business from loyal customers who enjoy what they get from working with your company. These types of relationships are beneficial because they generate more revenue and can help establish brand loyalty through word-of-mouth referrals by satisfied clients who have been impressed by their interactions with your business (or vice versa).

Where BPM Fits In

Business process transformation is a subset of business process management (BPM). In addition, BPM is the set of activities that help an organization optimize its processes, which can be broken down into four primary categories:

Process design and improvement.
Process automation/automation platforms.
Process evaluation, measurement, and improvement methodologies (such as Six Sigma).
Organizational change management.

How to approach your business process transformation journey

The first step in any project is to define the problem. This includes identifying your goals, who will benefit, and how your solution will work.

Once you know what you want to achieve, it’s time to assess your current process. To determine where improvements can be made, it’s crucial that everyone involved has an accurate understanding of how things are currently done (or not done).

Once these two steps have been completed–defining the problem and understanding the current state–it’s time for planning! This involves setting goals that align with those identified above and creating actionable tasks needed for them all to come together successfully at the end of this journey called business process transformation.

How to tell when your organization is ready for business process transformation

Your organization must have a clear vision of where it wants to go.
It would help if you had the right people in place who are willing and able to make this change, and you also need them committed.
Your organization must be ready for technology change if you still need to do so. If not, then now is the time to invest in technology solutions to help with business process transformations (BPT).
You can expect cultural changes from employees, customers, and vendors who may be affected by BPT implementation or conversion process. Still, these should be managed effectively so that they do not disrupt productivity at work or cause customers/vendors any problems due to lack of service delivery capabilities during transformation phases.

Final thought

The business transformation process can be complicated, especially when trying to do it yourself. However, with the right tools and knowledge base at your disposal, there’s no reason why your company shouldn’t be able to achieve its goals. If you want to learn more about how we can help with this process, contact us today!

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