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5 tips for successful remote working

Blog: Auraportal Blog

The
Covid-19 pandemic forced many companies to adopt a remote work model overnight.
In general, people still have the impression that nothing has changed and that
things will soon return to normal, although data suggests otherwise.

Today, we
are still not certain of what will happen and most experts say that there will
be new waves that will force us to continue to keep our distance and even, in
the worst case scenario, take refuge in our homes again.

So, in the
present situation, companies must be realistic, adapt to the situation, and
prepare for circumstances that are likely to continue for a long time.

Persisting
with a face-to-face model can be counterproductive for many companies, as they
may find themselves in a situation that prevents their employees from going to
the office almost overnight, thus preventing them from carrying out their work.

It is
therefore necessary to start considering some options that can make the
difference between success and failure
in the transition to the remote work
model.

1. REORGANISING COMPANY PROCESSES
TO ADAPT TO THE REMOTE WORK MODEL

It is
necessary to know all the processes in the organization with their information
flows, the people in charge, and personnel involved. It is also important to be
certain of which processes need to be digitized and what the priorities are.

The use of
a low-code tool will allow us to become more agile in the development of the
software we need. Some tools in the market such as AuraQuantic remote work, not only provide the functions of
a low-code tool, but also offer packaged solutions that facilitate the
transition to remote work.

2. DIGITIZING THE PROCESS WORKFLOWS
TO ADAPT TO REMOTE WORK

Understandably,
when changing work models, it is necessary to review all those processes
that require a face-to-face approach, or that are still managed on paper
.

New
applications that include document management and digital signatures must be developed, allowing us to monitor
and control the status of the tasks performed at all times.

In other
words, if we are talking about a publication process for a document, we will
have to ensure that it has been previously reviewed and approved. If, however,
we are working on a process that requires previous signatures from several area
managers as a step prior to the director’s sign off, we will have to generate a
workflow that manages it automatically and ensures that all documents have the
relevant signatures before they are sent to the director.

3. FOCUSING ON THE PEOPLE       

People
are at the heart of a company, and therefore the focus must be on them
, ensuring that they have adapted to
the new demands of remote work, and that they have the necessary equipment to
do their job. Establishing a training plan for employees will facilitate the
transition but having intuitive software can be the key factor in ensuring
success
. This software should also establish the workflow and send the tasks to the right
people. It will also be very important to have tools that facilitate the
traceability of task execution, and that incorporate timelines to ensure that
the workflow is redirected if after a certain time the work has not been
executed.

With
proper planning and the right software, the transition to the remote work model
should not be an obstacle and the new model should be more efficient than the
face-to-face model.

4. ENSURING CORPORATE
COMMUNICATIONS

Nowadays,
a company cannot solely rely on email and WhatsApp to communicate
. A collaborative communication tool
like Teams can help in this regard, but an
integration with a low-code BPM tool, like AuraQuantic, will result in an
optimal, collaborative and automated workflow from start to finish.

5. SECURING REMOTE WORKING WITH VPN

 In addition, it is important to bear in mind
that in a remote work environment the corporate network is accessed from
different points, which are not always going to be secure, so it is advisable
to have a VPN.

A VPN
connection allows access to the organization’s private network while minimizing
the exposure of data. There are many situations where our password can be
captured, and if we increase the connection points, we also increase the
weaknesses in the network.

REMOTE WORK IS ALREADY A
REALITY

The face-to-face working model is already part of the past. We must accept that offices have ceased to be the focal point of work and have turned into a place of service delivery, and a gathering space for meetings.

The post 5 tips for successful remote working appeared first on AuraQuantic.

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