5 HR Processes Automation Templates You Can Use Right Now

Blog: Bizagi Blog

HR managers spend 14 hours each week on tasks that could be automated. This time could be better spent finding, attracting and keeping the best people in your industry happy in their jobs so that they perform at their optimum level.

Bizagi’s free process templates make it easy for you to automate day-to-day tasks that are a necessity but a drain on your time in the HR department. Here are five HR processes that you can automate:

1. Recruitment

If you want your organization to succeed, you need top talent
on your team. Finding people with the right combination of skills, and experience
to fill a vacancy can be a tough job, including co-ordinating the multiple
people and involved in the selection process.

The Bizagi recruitment process model maps out the job
vacancy advertisement and selection process to make recruitment more efficient
and eliminate unnecessary administration. This allows you to easily access
applicants’ information and automate interview scheduling and follow-ups with
candidates, as well as gathering information from aptitude tests. You can then
spend less time co-ordinating information and focus on identifying the best
candidates to strengthen your business.

2. Onboarding

Once you
have identified and recruited your candidate, the next step is onboarding. The
sooner you can get new employees onboarded, the sooner they can begin to add
value to your organization. If you have already deployed the recruitment
process detailed above, you can launch the Bizagi onboarding process as soon as
recruitment is finished.

The Bizagi
Onboarding process app embeds a formal process flow to ensure that important
services and assets are delivered in time for the employee’s start date. As
part of this you can automate the distribution of legal documents that need to
be signed by the new starter, connect with IT to ensure the new starter has access
rights on the network, and lay out an activity plan for the first week. This
way, you can rest reassured that your new starter will hit the ground running.

3. Offboarding

The
departure of a staff member is an equally important process to execute
properly. The Bizagi offboarding process can automate essential steps in the
processes, including termination of pay, removing the employee from health care
and pension services, cancelling access rights, and more.

By deploying
the Bizagi offboarding template, you can ensure your offboarding process is as
tight as your onboarding one. This way you have complete control over all the
necessary tasks to ensure the best experience for both HR and the departing employee.

4. Travel Requests

The need for
your employees to travel brings with it requests, approvals, budgets and
expenses. Both the travel itself and any accommodation that’s required as part
of the trip can be managed with the Bizagi travel request process, which brings
visibility and traceability to the employee request, including bookings and
advances.

Using
Bizagi, the employee can request a trip by defining the departure city and
date, and the arrival city as well as any accommodation requirements. Once a
request for has been made, it goes to their line manager for approval and the
administrative department for booking and execution. Finally, the employee can
report on all expenses once the trip is complete.

This simple
yet effective process enables HR and line managers to keep a tight control over
travel and expense requests, complete with reports ensuring everything adheres to
company policy.

5. Vacation Leave

Automating
this workflow means that it easy for employees and their line managers to keep
track of how much of their annual leave allowance has been used.

The Bizagi vacation leave process starts when any employee submits a vacation request. Once received by the immediate supervisor, who must approve or reject the request, the request undergoes a final review by the Human Resources Department and automatically updates your payroll system. You can customize this template also take into account regional variations.

45% of HR managers think automation will make their job a lot better in the future, so why not make that thought a reality with Bizagi? You can download all templates of all these process models from the Bizagi Xchange for free. Templates are fully customizable, so they are fully adaptable to your exact requirements.

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