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4 Process Mapping Examples

Blog: ProcessMaker Blog

Process mapping plays an important role in understanding and improving business processes. For newcomers, the scope of the technique’s application can seem overwhelming. To get started, it helps to look at some examples of process maps for common business processes.

What is Process Mapping?

Process mapping is a management tool that is used to visualize the flow of work within a business process. A process map shows the steps and people involved in a business process.

It is important to understand the different roles and functions of process diagrams, process mapping, and process modeling. Creating a process diagram is the first step in creating a business process model. It is a simple representation of a process that merely lists tasks in sequential order.

A process map is the second step in creating a process model. The map includes a higher level of detail, listing things like the employees involved and events. A business process model is a complete visual representation of all aspects of a process. 

Types of Process Maps

An important step in process mapping is choosing the type of map that you want to use. There are many to choose from, but you will want to choose one that aligns with your objectives. Some common types of process maps include: 

Process Mapping Examples

Service Desk

Process Map Service Desk
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Many organizations have automated part of their service desk workflows to save money and provide efficient service. Workflows need to route requests to the appropriate parties and provide a means of prioritizing requests.

A service desk process starts at the user level with a submission. From there the request proceeds to the next step where it is assessed for immediate resolution or escalation. Once resolved, the user is notified, the request is finalized and closed out. 


Recruiting has traditionally been a time-consuming and tedious HR task. Recruiters are increasingly turning to automation solutions like robotic process automation (RPA) to sort through candidate applications and place them into different categories based on their qualifications.

The first step in a workflow could be when a candidate submits a resume. From there, the RPA solution reviews and scores the candidate and decides whether an interview should be scheduled. The candidate is then notified, an interview is conducted, a decision is made, and an offer extended.


Procurement process workflows can be complex. Manual submissions and approvals can lead to significant delays and a lack of visibility.

A procurement workflow begins when a request is sent to the purchase department. From there the procurement department will investigate vendors, request quotes, and select a vendor. Once the vendor and terms are agreed upon, a purchase requisition for approval is submitted.

If approved, a purchase order is sent to the vendor. The vendor sends an invoice followed by the goods for services. The process is completed when payment is made. If denied, the requestor is provided with a reason.

Customer Onboarding

process mapping examples

Providing a good onboarding experience is vital to customer retention. Onboarding processes have grown in complexity due to a greater number of customer touchpoints. This is especially true in highly regulated industries like banking.

Maps of customer onboarding processes will look different depending on the organization and industry. A map of a simple onboarding process may start with an email from a prospective customer. An autoresponder replies with basic information. A representative then follows up to discuss the request in more detail.

If the customer is a good fit, the representative schedules an appointment. Terms are negotiated, the customer signs a contract and leaves a deposit. Required documents are collected, and work begins. 

Business Process Mapping Best Practices

When preparing your process map, remember to:

Process mapping is an effective management tool that helps stakeholders to understand and improve business processes. Easily create process maps like the above examples for your business processes with ProcessMaker’s low-code business process management (BPM) software.

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